Payment Terms for Custom Bag Orders: What Is Standard and What Is Safe

Before paying for a custom bag order, make sure the payment schedule matches the written quotation and proforma invoice. The terms below distinguish EcoBag Factory's published options from details that should be confirmed for each order.

Published payment terms for bulk orders

• 30% T/T deposit for the bulk order.
• Balance before shipment. Confirm the balance amount and payment milestone in the order documents.

These are the published standard terms. They do not by themselves specify an inspection report, a defect remedy, or a different payment milestone; put any additional requirements in writing and get agreement before payment.

Published payment options

What to confirm before paying

Do not rely on a general web page for the terms of a particular order. Check that the quotation and proforma invoice identify the parties, product specification, quantity, unit price, currency, Incoterm, production schedule and payment milestones. If you need pre-shipment inspection, photographs, a specific report or a remedy for non-conforming goods, ask for the exact scope and written agreement before placing the order.

Payment security checks

Use the contact details already established with your supplier to verify any payment instructions. If bank details change during an order, independently confirm the change through a known contact channel before transferring funds. Make sure the payee details match the agreed order documents.

Protecting yourself on a first order

1. Check the order quantity. The published MOQ is 500 pcs per style, per colour and per size. Request a quotation for your actual specifications before estimating total exposure.
2. Verify the payee. Match the beneficiary and payment instructions to the agreed company and proforma invoice.
3. Get the order details in writing. Include the specification, quantity, price, currency, Incoterm, schedule and payment milestones.
4. Agree the inspection scope. If you require sampling criteria, an independent inspector or a report, confirm timing, responsibilities and cost before production or shipment.
5. Keep the approved reference. Save the signed specification, artwork and any approved sample details for comparison.

Watch out for these

• Requests to pay to a personal bank account or a name that does not match the company.
• Sudden changes to bank details mid-order — always confirm by a second channel (phone or video call). This is a common fraud pattern.
• Pressure to pay the full amount for a "discount".
• No proforma invoice, no written specification.

Agree how order issues will be handled

Do not assume a remedy from a general payment guide. If the order needs a specific process for shortages, defects, rework, replacement or credit, write the criteria and next steps into the purchase documents and obtain agreement from both sides.

Currency and fees

Check the invoice currency and ask your bank or payment provider about its exchange rate and transfer fees. Fees and payer responsibilities can vary by provider and transaction, so confirm the final amount before paying.

Our terms at a glance

• Deposit: 30% T/T with the order
• Bulk: T/T 30% deposit, balance before shipment
• Samples and small orders: PayPal or credit card through the payment gateway
• L/C: available for larger contracts, subject to agreement
• Shipping: FOB Guangzhou standard; CIF or DDP on request

Next step

Normal business enquiries receive a reply within one business day; detailed quotations follow after we review your specifications. Send your product type, size, material, quantity, artwork and destination to request a quotation. Review the written price, shipping and payment terms before paying. Request a quote or read the wholesale terms.

Start by identifying the product and specification covered by the quotation: compare non-woven bag options with cotton and canvas tote options.

EcoBag Factory — custom bag manufacturer in Guangzhou, China. MOQ 500 pcs, 1–2 colour print included, samples in 3–7 working days, FOB / CIF / DDP worldwide.